W3 Coronavirus Resource Center

W3 has responded to the COVID-19 pandemic by generating a thorough resource to help you manage this business and personal crisis.

As your trusted advisor, we are making this readily available without overwhelming you with an onslaught of information. Access it when you have questions. This dedicated W3 Coronavirus COVID-19 Resource Center provides reliable guidance and the most up-to-date information on the ever-evolving situation affecting us all.

Click the areas below for more information:

Insurance Coverage & Risk Management

HR & Compliance

Financial & Tax Legislation

Employee Benefits

Health & Safety

Additional Resources

Reasons to Smile

For more information regarding COVID-19 and how W3 can help, contact your W3 advisor.


Insurance Coverage & Risk Management

How will my property and casualty insurance coverage respond to COVID-19 related claims?

New Releases:

Pandemic-Related Isolation And Stress Associated With Increased Psychotropic Drug Use Among Injured Workers

According to workers’ compensation PBM myMatrixx, a comprehensive approach to mental health treatment can help effectively manage prescription drug utilization. Read more…

The Impact of COVID-19 on Insurance Markets

As communities around the world continue to grapple with the coronavirus pandemic, much remains uncertain for businesses, but the impact on the property/casualty insurance industry is becoming more evident. Claims activity in multiple industry sectors makes clear that companies of all sizes are experiencing substantial losses due to the unprecedented disruption of normal business operations. Read more…

Best of: Post-coronavirus Checklists

This document features the top post-coronavirus checklists, all in one place. Fill out the form below to download your free copy:


KPA logo Should we inform customers if an employee tests positive for COVID-19?

To start, the facility management staff should seek out their legal counsel and the public health department concerning who should be informed of the positive case. Read more…

KPA logo Buckle Up: COVID-19 Is Going to Be a Long Ride

Now is not the time to loosen restrictions or take a more relaxed approach to COVID-19. To keep people safe, employers need to buckle up for a long, bumpy ride. Read more…

Wearing Facial Coverings or Masks in the Workplace During COVID-19 Determing Whether a COVID-19 Case is Work-Related

This HR Insights piece will provide an overview of how employers can determine when a COVID-19 case is work-related, OSHA requirements for reporting illness and best practices for responding to an employee’s positive COVID-19 test. Read more…

COVID-19 Response Questionnaire

This questionnaire gives businesses the opportunity to review their exposures relative to Coronavirus (COVID-19) and take proactive steps to mitigate their risks.

Fill out the form below to download your free copy:

Retail Reopening Guide

As states begin to lift COVID-19 stay-at-home orders, this guide touches on key issues for retailers to
consider. Fill out the form below to download your free copy:


Return to Work Guide

This document presents issues and questions that should be considered as firms evaluate their return to work policies. The research compiled is a blend of federal and state guidelines, lessons learned from international companies who have already re-opened their offices, as well as companies here in the U.S. who have already put together a process to reopen. Fill out the form below to download your copy:


More Insurance Coverage & Risk Management Resources:


Human Resources & Compliance

How can I best manage my workforce and comply with new employer regulations related to COVID-19?

New Releases:

Remote Verification of Form I-9 Documents Extended to Nov. 19

Because of the ongoing COVID-19 pandemic, the U.S. Department of Homeland Security (DHS) is allowing employers that are operating remotely to conduct a remote verification of approved Form I-9 documents. On Sept. 15, 2020, DHS extended yet again this exemption for an additional 60 days. The new expiration date for the exemption is now Nov. 19, 2020. Read more…

Special HR Alert – DOL Posts Revisions to FFCRA Regulations

In response to a recent federal District Court ruling, the Department of Labor has released expanded guidance to five important areas of the Families First Coronavirus Response Act (FFCRA). These changes will be effective September 16 – December 31, 2020. Read more…

Wearing Facial Coverings or Masks in the Workplace During COVID-19 Recognizing Employee Requests for ADA Accommodations

The Americans with Disabilities Act is a federal law that requires employers to provide reasonable accommodations to qualified employees and applicants with disabilities. This article provides guidance on how to prepare for, recognize and respond to reasonable accommodations for qualified individuals with disabilities. It also discusses the importance of training managers and supervisors to recognize and properly handle those requests—especially accommodations regarding COVID-19. Read more…

What Florida Employers Need To Know About Latest Re-opening Order

Florida Governor Ron DeSantis issued an executive order pre-empting any local COVID-19 ordinance that prevents a business from operating or an individual from working, or that allows restaurants to operate at a minimum of 50% capacity. Fisher Phillips has reviewed Executive Order 20-244, which is summarized in this article. Read more…

Wearing Facial Coverings or Masks in the Workplace During COVID-19 COVID-19 Vaccine Considerations for Employers

The prospect of a COVID-19 vaccine is exciting to most, but also presents challenges for employers. Employers may be considering whether vaccination will be encouraged or mandated. This article provides a general informational overview of considerations for employers. Read more…

HR Compliance Bulletin: DOL FFCRA Regulations DOL Issues new FAQs on FFCA Leave and Return to School

The U.S. Department of Labor has released new frequently asked questions (FAQs) about employee eligibility for leave under the Families First Coronavirus Response Act in different school reopening situations. The FAQs address questions about in-person and remote learning. The new FAQs are reprinted in this Compliance Bulletin. Read more…

HR Insights: 5 Tips for Onboarding Employees Remotely During the Coronavirus Pandemic Encouraging Employees to take PTO During the COVID-19 Pandemic

Paid time off (PTO) is something many employees take for granted. This article explains why encouraging employees to take PTO can be just as important, if not more so, than encouraging the “hustle” culture. Read more…

HR Compliance Bulletin: DOL FFCRA Regulations States Update Employee Leave Requirements for Coronavirus

In response to the coronavirus (COVID-19) pandemic, states have passed new employee leave laws and issued new regulations and guidance on existing leave laws and programs. This Compliance Bulletin briefly summarizes new state leave rules designed for workers affected by COVID-19. The document has been updated for new measures in California, the District of Columbia, Washington state and Oregon. Read more…

Legal Update: I-9 Form In-Person Rule May Be Deferred for Coronavirus DOL Issues Guidance on Tracking Hours of Work for Remote Employees

On Aug. 24, 2020, the DOL issued Field Assistance Bulletin No. 2020-5 to remind employers of their obligation to accurately account for the number of hours their employees work away from the employer’s facilities. While the bulletin was issued in response to the high number of employees working remotely because of the COVID-19 pandemic, the DOL is also reminding employers that the underlying principles apply to other telework or remote work arrangements. Read more…

HR Compliance Bulletin: DOL FFCRA Regulations DOL Guidance Addresses Federal Contractors and FFCRA Leave Pay

The U.S. Department of Labor has released questions and answers on compensation rates for FFCRA leave applicable to certain federal contractors. This Compliance Bulletin contains the DOL questions and answers. Read more…

Wearing Facial Coverings or Masks in the Workplace During COVID-19 Employer Guidance for Common Return to Work Concerns

This article serves as a general guide regarding safety and workplace precautions as employers prepare and implement return-to-work plans, and prepare to address common concerns as employees return to the workplace. Read more…

Wearing Facial Coverings or Masks in the Workplace During COVID-19 How Social Distancing is Impacting Workplace Culture

This HR Insights article explores how to enhance workplace culture and connectivity amid social distancing. Read more…

President Trump Signs Executive Order on Pandemic Relief

President Donald Trump recently signed an executive order and three memorandums to address pandemic relief in response to the ongoing impact of the coronavirus (COVID-19) pandemic. After negotiations for a relief package between the White House and lawmakers collapsed, these actions are intended to extend pandemic relief efforts. Read more…

HR Updates & Developments – Seay Management

A Federal Judge issued rulings on August 3, 2020 after NY State sued the US DOL on several components of the FFCRA Final Rule, providing the following restrictions: Read more…

Wearing Facial Coverings or Masks in the Workplace During COVID-19 Deciding Who Should Continue to Work From Home During the COVID-19 Pandemic

This HR Insights article will provide an overview of best practices for employers to consider when determining which employees should continue to work from home during the pandemic. Read more…

Legal Update: I-9 Form In-Person Rule May Be Deferred for Coronavirus DOL Releases More Q&As on Workplace Laws and Coronavirus

On July 20, 2020, the U.S. Department of Labor (DOL) published additional Q&As addressing the application of the federal Fair Labor Standards Act, Family and Medical Leave Act and Families First Coronavirus Response Act in COVID-19 workplace situations. This Legal Update discusses the new guidance. Read more…

Post-coronavirus Return to Work Cleaning Checklist Checklist – Responding to a Positive COVID-19 Test

The Centers for Disease Control and Prevention (CDC) provides guidelines for how employers can respond, and this checklist provides an outline of steps for employers to consider.

Fill out the form below to download your free copy:


HR Toolkit – Virtual Interviewing Intro

Due to the coronavirus (COVID-19) pandemic affecting workplaces, many employers are adopting remote and virtual practices—including interviewing. This toolkit is designed to guide you step by step through the virtual interview process and help you find the right people for your organization.

Fill out the form below to download your free copy:


Employee COVID Return to Work Tracking Template

This template can help you keep track of exposed or confirmed COVID-19 employees.

Fill out the form below to download your free copy:


Recovery Readiness How to Guide

Please fill out the form below to download your free copy of the Recovery Readiness How to Guide:


Employee Work From Home Guide

Use this guide to outline your company’s telecommuting, or work from home, policy and expectations, and educate your employees on best practices for working from home. Please note that this guide requires extensive customization to reflect your organization’s policies on telecommuting. Fill out the form below to download your free copy:



Employer Checklist for Managing Remote Employees

Employers can use this checklist to manage employees that are working from home during the coronavirus disease 2019 (COVID-19) pandemic. Fill out the form below to download your free copy:



Emergency Family and Medical Leave Expansion Act – Request Form

This form may be used by an employee to request leave under the Family and Medical Leave Act (FMLA). This form accommodates a new type of leave that can be used by an employee in the event they need to stay home in order to care for their child whose school or child care facility has been closed due to coronavirus disease 2019 (COVID-19). Please fill out the form below to download your free copy:

Business Continuity Planning Checklist

Please fill out the form below to download your free copy:

Sample Communicable Disease Policy

Please fill out the form below to download your free copy:

Sample COVID-19 EFMLEA & EPSLA Policies

Please fill out the form below to download your free copy:

Guide on Employee Leave – 2020

Please fill out the form below to download your free copy:

More HR & Compliance Resources:


Financial & Tax Legislation

What financial and tax legislation related to COVID-19 should I be aware of?

New Releases:

PPP Interim Final Rule – Additional Revisions to Loan Forgiveness and Loan Review Procedures Interim Final Rule

The IRS and Treasury Department have issued Notice 2020-54, requiring employers to report compensation for leave taken under the Families First Coronavirus Response Act on Form W-2. This Legal Update discusses the new guidance. Read more…

IRS: Employers Must Report Pay for FFCRA Leave on W-2

The IRS and Treasury Department have issued Notice 2020-54, requiring employers to report compensation for leave taken under the Families First Coronavirus Response Act on Form W-2. This Legal Update discusses the new guidance. Read more…

Application Deadline for Small Business Loans Extended

Congress has passed legislation to extend the application deadline for a Paycheck Protection Program (PPP) loan through Aug. 8, 2020. Prior to the extension, the deadline to apply for these funds was June 30, 2020. The extension enables eligible small businesses to apply for funding for five more weeks. The legislation has been sent to President Trump, who is expected to sign the measure into law. Read more…

In the Know: SBA Releases Streamlined PPP Loan Forgiveness Form

The Small Business Administration (SBA) and Department of Treasury recently released a streamlined loan forgiveness application called the EZ Forgiveness Application. This In the Know article provides an overview of the newly released application. Read more…

Congress Passes Bill Amending Paycheck Protection Program

Congress has passed the Paycheck Protection Program Flexibility Act of 2020, which is a bill that provides borrowers with greater flexibility in spending Paycheck Protection Program funds without compromising forgiveness eligibility. The bill has been sent to President Donald Trump, who is expected to sign it into law. This In the Know article provides an overview of the bill. Read more…

More Financial & Tax Legislation Resources:


Employee Benefits

How will my group insurance respond to claims related to COVID-19?

New Releases:

Benefits and Marketplace Trends Through the Lens of Covid 2021 Benefits Planning and COVID-19

As the COVID-19 pandemic continues to wage on, its effects on benefits planning for next year are being felt—especially as open enrollment season approaches. Some of the most common changes being made for the 2021 enrollment season are outlined in this Benefits Insights article. Read more…

Benefits and Marketplace Trends Through the Lens of Covid Post-coronavirus Return-to Work Plans and EAPs

To help employees navigate these uncertain times and ease their return to work, employers should consider offering or revamping an existing employee assistance program (EAP) to address post-coronavirus return-to-work concerns. Read more…

Dependent Care Benefits and COVID 19 Outbreak Federal Agencies Issue More FAQs on Coronavirus Related Changes for Health Plans

New laws related to the COVID-19 pandemic include a number of changes for health plans and health insurance issuers, including a requirement to cover COVID-19 testing without any deductibles or other cost-sharing. Federal agencies released a second set of FAQs regarding these coronavirus-related changes. This Compliance Bulletin contains the FAQs. Read more…

Benefits and Marketplace Trends Through the Lens of Covid Reducing Employees’ Stress Through Voluntary Benefits

This article discusses employee stress and ways employers can reduce it. Read more…

The New Normal: Online Open Enrollment Intro (Video)

This video series explores the lasting effects the coronavirus pandemic has had on workplaces across the country. This video focuses how the open enrollment process may evolve in the near future. Click here to watch

COVID-19 Medical Carrier Updates & FAQ’s

With all the information circulating about COVID-19, it’s easy to become overwhelmed. We’ve made staying up-to-date easier. In this document, W3 staff identifies key health plan topics and summarizes how each carrier is dealing with them. You’ll find valuable information, such as how the plan will cover claims for COVID-19 and extended premium grace periods. This fluid document will change as carriers announce changes (likely daily). We will continue to monitor these changes and keep this document as current as possible.

Latest Updates for the Week:

  •  Aetna, UHC, FL Blue announce special enrollment period for those who preciously waived/didn’t add dependents through middle of April.
  • Aetna, UHC, FL Blue, Humana and Cigna all announce waived cost sharing to members for COVID-19 testing and treatment.
  • FL Blue announces extended grace period through May 31st, 2020.
  • Humana announces credit card payment available for small group employers.

If you have specific questions regarding how your carrier will handle coverage or administration, please refer to this document or contact your W3 employee benefits representative for assistance. Read more…

COVID-19 Ancillary Carrier Updates

In this document, W3 staff identifies key ancillary plan topics and summarizes how each carrier is dealing with them. This fluid document will change as carriers announce changes (likely daily). We will continue to monitor these changes and keep this document as current as possible. Read more…

More Employee Benefits Resources:


Health & Safety

What is the best way to stay healthy and safe during this pandemic?

New Releases:

Wearing Facial Coverings or Masks in the Workplace During COVID-19 Preparing for Flu Season During the COVID-19 Pandemic
Unfortunately, the 2020-21 flu season isn’t the only health crisis employers and employees have to address this year. The COVID-19 pandemic is still affecting the workforce, and the combination of another potentially bad flu season and the pandemic has public health experts worried. Learn more about preparing for flu season during the COVID-19 pandemic with this HR Insights article. Read more…
Guidance on the Use of Face Coverings while Working Indoors
COVID-19 Guidance on the Use of Cloth Face Coverings while Working Indoors in Hot and Humid Conditions. Read more…
OSHA Hammers Down COVID-19 Reporting Rules

As employers continue to grapple with COVID-19’s impact on workplace safety, the Occupational Safety and Health Administration wants to make sure the numbers add up when it comes to counting hospitalizations and deaths related to workplace-transmission of coronavirus. Read more…

KPA logo COVID-19 in the Workplace: 10 Safety, Health, and Compliance Strategies

Protect your employees and your organization from COVID-19 risks with these 10 practical strategies from KPA’s EHS and compliance experts. Read more…

Employee Reporting a Workers’ Compensation Claim for COVID-19 OSHA Inspector Directive Log

OSHA has released a directive in May that gives guidance to Area Directors (AD) on the enforcement of recording cases of COVID-19 in the workplace. Under the current OSHA recordkeeping requirements, COVID-19 is a recordable illness, and thus employers are responsible for recording cases of COVID-19. Read more…

Talking to Children About Returning to School During the Pandemic

While children may not understand the full scope of the COVID-19 pandemic, they do know that the world is different. This Live Well, Work Well flyer provides talking tips from the Centers for Disease Control and Prevention, which are designed to help parents talk to their children about returning to school during the pandemic. Read more…

Live Well, Work Well: Dealing with Covid-19 Stress and Anxiety Combating Pandemic Fatigue

An unintentional phenomenon is on the rise—pandemic fatigue. Pandemic fatigue occurs when people show low motivation or energy to comply with safety guidelines. Others may be reaching a mental health breaking point. This Live Well, Work Well flyer provides symptoms, coping strategies and more. Read more…

HR Compliance Bulletin: States Update Leave Rules in Response to Coronavirus DOL Updates Q&As on Employee Leave Under the FFCRA

The U.S. Department of Labor has added to and updated its Q&As on employee leave under the Families First Coronavirus Response Act (FFCRA). The changes in guidance follow a court decision invalidating part of the FFCRA regulations and subsequent regulatory revisions. Read more…

Wearing Facial Coverings or Masks in the Workplace During COVID-19 CDC Updates Guidance for Quarantine After and Exposure to COVID-19

The U.S. Department of Labor has added to and updated its Q&As on employee leave under the Families First Coronavirus Response Act (FFCRA). The changes in guidance follow a court decision invalidating part of the FFCRA regulations and subsequent regulatory revisions. Read more…

CDC Director Warns of Worst Fall for Public Health if COVID-19 Measures Aren’t Followed

In a recent interview with WebMD, Centers for Disease Control and Prevention (CDC) Director Robert Redfield warned of the potential impact of a surge in COVID-19 cases this fall. This News Brief explains further. Read more…

Live Well Work Well Newsletter September 2020

The Live Well, Work Well newsletter is an employee newsletter that is produced monthly and covers topics like health, wellness, fitness, nutrition and personal finance. This month’s newsletter discusses hand sanitizers, low-stress diet tips and how to make better decisions when feeling anxious. Read more…

CDC Guidance for Isolating When Infected with COVID-19

This Live Well, Work Well flyer explains guidelines for home isolation, which helps stop the spread of COVID-19. Read more…

How Should Your Business Handle Anti-Mask Guests?

Is your business prepared to handle a customer, client or guest that refuses to wear a mask? Our friends at Fisher Phillips share important tips: Read more…

CDC Director Says Widespread Mask Use Can Get COVID-19 Under Control

The Centers for Disease Control and Prevention (CDC) recommends the use of masks and face coverings in public, and CDC director Robert Redfield expanded on the topic during a discussion hosted by medical journal JAMA. According to Redfield, the U.S. could be able to get the coronavirus “under control” within 4 to 8 weeks if the general population wears a mask. This News Brief highlights guidance from the CDC and results from studies on the effectiveness of masks. Read more…

Wearing Facial Coverings or Masks in the Workplace During COVID-19 CDC Guidance Regarding COVID-19 Testing Scenarios

According to the Centers for Disease Control and Prevention (CDC), employers may utilize employee testing as part of a comprehensive approach to reducing the spread of COVID-19 in the workplace. This HR Insights article provides an overview of each of the five scenarios as described by the CDC. Read more…

KPA logo The 6 OSHA Standards that Apply to COVID-19

Although there’s no specific rule about the coronavirus under the Occupational Safety and Health Act, many existing regulations apply to our current crisis. Read more…

OSHA Guidance on Returning to Work

Guidance from the Occupational Safety and Health Administration on returning to work during the Coronavirus (COVID-19) pandemic.

Fill out the form below to download your free copy:


Post-Coronavirus Return to Work Cleaning Checklist

Please fill out the form below to download your free copy:


More Health & Safety Resources:


Additional Resources

What other resources should I know about?


Reasons to Smile

Here are some innovative, inspiring, or humorous things we found to share.

Smithsonian and USA TODAY Network Launch Summer Learning Guide
Need something to occupy the kids this summer? The Smithsonian and USA TODAY teamed up to offer a FREE Summer Learning Guide titled Summer Road Trip. The guide includes hands-on activities, puzzles and games exploring topics such as STEM, history and the arts for grades k-8. It is available in both English and Spanish. Read more here.
This Tampa Bay farm offers U-pick sunflowers while social distancing
Sunflowers make us smile; how about you? What if a great outside nature activity was thrown in with it? …Even better! Sweetfields Farms in Brookville is offering u-pick sunflowers, an awesome family activity during social-distancing. They even carved an inspirational message into the field.  Read more.
IKEA Meatball Recipe
Ready to get your Swedish chef on? And we aren’t talkin’ the Muppets, Baby! Ikea has released their recipe for Swedish Meatballs, including the sauce, on Twitter. We are drooling already…..And true to Ikea style, they released it in an easy to follow six step process. When we thought we could not love Ikea more…they have raised the bar. Get cookin’ here.
Adams Group manufactures intubation chambers to help frontline medical professionals
Recently, several Adams Group team members transformed their wondering into action and manufactured intubation boxes for local hospitals.. Read more…
Arcade Game Rental
Ever wish you had a vintage arcade in your home? Lowry Parcade can make it happen! They are renting out arcade and pinball machines for weekly rentals up to a month. You can also get a beer to go. Read more…
A Conference Call in Real Life – Youtube Parody
Remote work is both a blessing and a curse, but a good parody is a blessing anytime! YouTube parody heroes Tripp and Tyler really perk up the workday with this parody of conference calls. Enjoy!
In an effort to support our community, clients and each other during the COVID-19 crisis, the W3 Employee Enrichment Committee (EEC) is giving all of our employees Uber Eats gift cards to use at our locally owned restaurants.
A Georgia bar owner removed $3,714 worth of bills stapled to the walls to give to her unemployed staff
See how one Georgia bar owner is doing her part to help her staff during amidst COVID-19. Read more…
Watch these cute kittens take over an empty aquarium in Atlanta
A public aquarium in Atlanta, Georgia, that was closed due to COVID-19 measures recently hosted a special group of four-legged visitors. On April 5 and 6, the now-empty building became a giant playground for a group of kittens on a field trip from the Atlanta Humane Society. Read more…
A W3 employee recently dropped off food, paper products and cash to a local family with children whose father had lost his job. The mother was speechless, then tearfully replied “It’s worth a million.”
Smithsonian Museum Virtual Tours
Have you ever wanted to visit a Smithsonian Museum? Take a virtual tour here
Ride Real Attractions in Virtual Reality
Wouldn’t it be great if we could all go to Disney? We can…virtually! Many rides are available for free viewing @SocalAttractions360 No FastPass required, but grab your popcorn and break out the Mickey waffle maker because you can bring snacks on these rides!
Take a Virtual Tour of Our National Parks
W3’s Virtual Tourist visited National Parks Foundation. From this website you can learn more about perennial favorites like Yellowstone or choose other parks and national historic sites from a list that goes on for days. There are also a few virtual tours available, some are sites that are rarely open to the public.
Johns Hopkins All Children’s accepting hand-sewn mask donations for non-patient care
Grab your needle & thread for the country’s latest hobby craze Face Mask Making. Spread love, not hate COVID-19 by donating your creations to Johns Hopkins All Children’s for non-patient care or to family, friends, neighbors, the pizza delivery guy…just about anyone! For a pattern acceptable for Johns Hopkins All Children’s and donation information read more here. Other patterns are available online for use by the general public. A self-sacrificing W3 staff member already tested the no sew “hair band method” and suffered great agonies of pain while the bands pulled against her ears and came off…she doesn’t recommend it..
Family Stuck At Home Notices Their Dog’s Tail Has Stopped Working
“The vet said ‘he had sprained his tail from excessively wagging it’” 😂❤🏠 Read more…

Shared from our friends at TotalHIPAA Compliance

 

Please contact your W3 representative with any questions 800.783.5085