Flu Shots

It still feels like summer outdoors, but fall weather and the flu season will be here before we know it. Pharmacies are already booking their onsite flu vaccine clinics for October through November. This is a preventative service and is billed though your insurance carrier when you use a participating vendor. Take note that some vendors require minimum participation before booking; some are more flexible with this requirement than others. Remind your employees to bring their insurance cards to the event so that paperwork can be processed properly.

Free promotional materials that promote the importance of the flu shot are available through your carrier or on the CDC website listed below:

https://www.cdc.gov/flu/resource-center/freeresources/print/print-businesses.htm

If you have questions or need assistance scheduling an onsite flu vaccine clinic, feel free to contact me at tblocker@w3ins.com.

Employers: Lead the Charge Against Skin Cancer

Skin cancer is prevalent, and it is almost always preventable. May is National Skin Cancer Awareness Month, and with the summer’s sunny months nearly upon us, it’s an ideal time to remind employers that they can help to decrease the current statistic: more than four million cases of melanoma are diagnosed each year in the United States.

sunscreen

Though the number of people who suffer from skin cancer is staggering (The American Cancer Society estimates that more than 91,000 new cases of melanoma will be diagnosed in 2018, with 10% of sufferers not expected to survive) some simple life changes offer strong prevention.

The Centers for Disease Control describe melanoma as the most prevalent form of cancer – but up to 90% of cases are caused by overexposure to the sun’s damaging rays. Below are some examples of workplace initiatives that employers can use to educate employees about prevention and detection.

  • Host an on-site skin cancer screening event. Invite a local dermatologist who participates in your company’s medical insurance plan to attend.
  • Raise awareness with posters, flyers, and educational materials. Find these through your medical carrier, a local dermatologist office, American Academy of Dermatology website, American Cancer Society website, and the CDC
  • Increase sun protection for your employees who work outdoors. Provide sunscreen, protective SPF clothing, hats, and sunglasses. Schedule breaks in the shade and create work schedules that reduce UV exposure.
  • Make skin cancer prevention a healthy competition. Challenge employees to apply sunscreen once a day and to wear hats and UV protectant sunglasses. Award a point for each day they participate; at the end of the month, enter those who completed the challenge into a raffle and award the winner a prize.
  • Another challenge idea is to offer points to each employee who goes to a participating dermatologist for a skin screening. This campaign promotes annual care visits and helps employees establish a relationship with a dermatologist. To further incentivize, consider offering employees 2 hours of paid time off for their appointment.
  • Share success stories of employees that detected their skin cancer early through screenings and had positive results.

If you would like assistance with planning or implementing a Skin Cancer Awareness Program for your employees, feel free to contact me at tblocker@w3ins.com.

 

*www.cancer.org
*www.skincancer.org

Mental Health in the Workplace, Your Organization: At the Front Lines of Change

The Parkland massacre has many of us asking the same question: What can we do to address mental illness? According to a recent study by the Substance Abuse and Mental Health Services Administration (SAMHSA), more than 1 out of every 5 Americans suffer from a diagnosable mental disorder at some point in their lifetime – yet only 43% seek professional counseling or treatment.

Employers, don’t stand idly by and let that statistic stand. You can inspire major change. To do so, take an honest look at two elements: your workplace culture and the utilization of your mental health benefits.

Do the values and beliefs of your organization exude positivity? Are employees using the resources available to them through the workplace? The answer to both of these questions needs to be yes.

Remove any negative stigma of mental health and treatment by reassuring employees that all health information given to providers is confidential and will not affect job status. Review the organization’s offering of mental health resources; make sure your workforce knows that they exist. These resources may be available through your health plan, an EAP and/or your community.

Not sure where to find this information? Most health plans offer coverage for behavioral health services, treatments and medications. Specifics will be liste
d on your Certificate of Coverage (COC). Take stock of what you do and do not offer. Make sure your employees know that help is available and easily accessed.

Investing in an Employee Assistance Program (EAP) is another option. Often, a simple a call with a counselor during a stressful time like the loss of a loved one or divorce can make a huge difference.

One employee who praises his company’s EAP called a few times to speak with a counselor about anxiety; his seemed to be worsening, and he was concerned. The counselor helped him discover the root problem and then referred him to an app attached to the EAP that offers breathing exercises. Now, when that employee feels a panic attack about to begin, he uses the app. He remarks that this simple change to his daily routine has changed his life.

Telemedicine (virtual visits) is another effective tool. Most insurance carriers have telemedicine services embedded in their plans, and some have even added behavioral health visits. The convenience and privacy of communicating with a mental health professional on a mobile device or tablet could lessen the stigma associated with seeking such help.

Not sure whether your plan offers this? Check with your broker or carrier to learn if behavioral health visits are available through a telemedicine product. You also have the option to buy telemedicine services through an outside vendor. With this choice, you can customize services and even reduce copays to make it more attractive for use.

Finally, don’t skimp on tried-and-true teambuilding activities. Add volunteer days to the organizational schedule. Field a company sports team or offer on-site group fitness classes. Make mentorship programs available. All these examples help in building a cohesive corporate culture. Such socialization is beneficial for employee well-being and the company as a whole.

For assistance finding mental health resources for your employees or to learn strategies for making your workplace the healthiest possible, contact me at tblocker@w3ins.com.

Find information on mental health benefits below:

  • US Department of Labor: dol.gov.
  • S. Department of Health and Human Services Center for Mental Health Services/Substance Abuse and Mental Health Services Administration: www.samhsa.gov.
  • The National Institute of Mental Health: nimh.nih.gov.

Do Changes in Healthcare Reform Mean Changes for Employee Wellness?

Wellness rules and regulations are ever-changing. Let’s examine two recent updates that may alter the way you regulate your employee wellness program.

The AARP’s suit –The EEOC’s current regulation allows employers to incentivize employees up to a maximum of 30% of the cost of self-only coverage. That’s scheduled to change. Near the close of 2017, AARP filed a suit claiming that the EEOC’s 30% rule makes an employee wellness program less than voluntary. In their estimation, some employees would find not participating in the program to be fiscally impossible. The court sided with AARP and vacated the ruling from the EEOC with an effective date of 2019. The court further ordered the EEOC to release new proposed rules prior to 2019. We are expecting an update from the EEOC by August of this year; as of now, the 30% rule is still in effect.

US Equal Employment Opportunity Commission logoRequired Communication – In 2017, the Americans with Disability Act (ADA) and the Genetic Information Nondiscrimination Act (GINA) prevented the information collection of employee health and genetic-related data, but then allowed the disclosure of this information if it was collected on a voluntary basis. Beginning January 1st, 2017, new ADA rules dictate that employers with wellness programs that collect health information from employees must provide these employees with a notice describing what information will be collected. The notice must also reveal how the information will be kept confidential. The employee must receive this notice on or after January 1, 2017 or before they decide to divulge any medical information.

For more information regarding this required communication and to find a copy of the notice, visit the EEOC website.

Here at W3, we make clients aware of changes that may impact their employees or business as a whole. If you have any questions or comments about wellness program requirements, please email me at tblocker@w3ins.com.

 

*https://www.shrm.org/ResourcesAndTools/legal-and-compliance/employment-law/Pages/Court-Report-EEOC-wellness-regulations-vacated.aspx

Trends for 2018 Employee Wellness

2017 to 2018 rolloverEvery year brings about improvements and trends within the employee wellness space. Companies are looking for ways to increase engagement within their wellness programs and this year it seems it is turning personal. With the access to digital platforms it is easier than ever to get the employee engaged and keep them engaged with push notifications, text messages, and online challenges with social components.  The trend of mobile devices within this space is increasing too. Go365, a wellness vendor owned by Humana, states that 65% of their 9.8 million hits as of July 2017 were from a mobile app and they predict by the end of 2017 it will increase to 75%.* This gives the flexibility to the employee to utilize the programs at their pace and customize to their needs while allowing the employer to step back from the day to day dealings of the program.

One of the fastest growing wellness trends will be stand up desks and work stations.** The average office worker sits 5 hours and 40 minutes each day. Studies have shown this could be as hazardous to their health as smoking. Currently only 23% of employees are using a stand up desk and a GPN poll shows that 53% of employees are wanting them. If it is not feasible to put an adjustable desk at each work station, consider designating an area in your office that is big enough for a few stand up workstations and let the employees sign up for 30 minute time slots.

Stress can be caused by several different factors and it will eventually affect the employees’ productivity, morale, and absenteeism. Companies are starting to take notice and in 2018 it is predicted that they will be making more investments and spending more time promoting mindfulness, meditation, offering mental health days, and covering therapy costs.  Whether it is mindfulness classes, yoga classes, quiet rooms, or offering access to therapy or counseling services; employers want to help employees manage their stress levels.  Lack of sleep is another factor that can raise stress levels and some companies are opting for flexible hours to help employees deal with this issue. Spending less time in traffic allows them time to rest at home.***

The overall theme is personalization. All employees are different and they will be more apt to engage in wellness initiatives if it is something that will affect them personally. When strategizing your plans for this year, keep these trends in mind for your workplace for a successful new year. Feel free to contact me with any questions at tblocker@w3ins.com.

On behalf of W3 Insurance, we wish you and your employees a Happy and Healthy New Year!

*Go365 webinar 10/17
**http://www.benefitspro.com/2017/11/20/5-workplace-well-being-trends-to-watch-in-2018
***https://www.forbes.com/sites/alankohll/2017/12/13/8-trends-that-will-impact-worksite-wellness-in-2018/#5da8a758227a

Have a Healthy, Stress-free Holiday Season

The holiday season can be very stressful for your employees. Everyone has extra demands put on them during this season; whether it is going to the Holiday Play at their child’s school, attending the many parties with friends or co-workers, the holiday shopping, decorating their house, and meeting the end-of-year deadlines at work. Add these responsibilities together and it is a recipe for stress.

There are several ideas or programs that you can institute in your workplace to let your employees know that you understand and you want to help.

  1. Promote and encourage the company sponsored Employee Assistance Program. The trained counselors can assist your employees with many facets such as stress management, depression, and anxiety.
  2. Offer on-site meditation classes or prepare a “quiet room” where employees can escape to for 10-15 minutes of relaxing music surrounded by a calming decoration of plants and aromatic scents. Have yoga mats available for stretching or meditation.
  3. Encourage daily walking breaks to battle the stress. Employees can meet at a designated location and walk together. For remote employees, they can join in virtually and still feel connected to the group.
  4. Have a Licensed Massage Therapist offer chair massages at your worksite.
  5. Allow casual attire at the office during the holidays so employees are more comfortable and spend less time picking up dry cleaning or ironing their business clothes.
  6. Host office holiday parties during business hours to allow the employees to be home with their families after work.
  7. In lieu of the traditional office Christmas party, plan a “Give Back to the Community” day and teams of employees can volunteer. Have healthy snacks for their breaks and celebrate their accomplishments. There are website that will help you locate corporate volunteer opportunities: Points of Light or Habitat for Humanity.
  8. Keep healthy snacks in the break rooms so your employees don’t binge on the holiday treats and candy.

These options will help make wellness part of the culture twelve months a year.  On behalf of W3, we hope you and your employees have a safe and happy holiday season. If you need assistance with ideas for a healthy holiday planning, please feel free to contact me at tblocker@w3ins.com.

Holiday Wellness 101

Holidays are approaching and that means your employees will have less time for exercise, have increase stress levels, and will be attending lots of holiday parties.  According to the US New and World Reports, Americans will have an average weight gain of 1-5 pounds during the holiday season. If you multiply that by the number of employees in your organization the number can be staggering.

One fun and engaging way to combat holiday weight gain is to promote a “Maintain Don’t Gain” competition in your organization.  A Maintain Don’t Gain competition is simply a friendly competition that can incite a fresh new perspective on healthy holiday behaviors and get employees more motivated to help each other.

The Florida Department of Health is offering a Maintain Don’t Gain competition through an alliance with North Carolina State University. It is a FREE seven-week challenge that provides participants with support, education, recipes, and weekly emails throughout the holiday season. This is a free community resource available to your employees. For more information visit the website below:

http://www.healthiestweightflorida.com/activities/holiday.html

There are other options for employees wellness that you can promote during the holidays, such as lunch and learns, host a healthy “cook-off”, “holiday chair massages” , or offer healthy snacks in the break room.  Even simple programs to target holiday stress and weight management could make it a healthier, happier holiday season for your workplace. Please feel free to contact me with any questions or would like assistance with a holiday, tblocker@w3ins.com.

National Dental Hygiene Month

Want to prevent heart disease in your workplace? It starts with a healthy smile. Studies have shown that gum disease can lead to increased risk of heart disease.* Dental hygiene, which includes flossing, brushing, and rinsing on a daily basis are essential. Semi-annual cleanings at your dentist’s office are also vitally important in the prevention of gum disease to reduce plaque that can build up on the gums and get into the blood stream. Once in the bloodstream the germs can travel to the heart and increase the risk of heart disease.

October is National Dental Hygiene Month. This is a great time to promote your dental benefits that are available to your workforce. Preventive cleanings are usually covered at 100% for most carriers and your employees should be using this benefit.

Promoting dental hygiene to your employees is important. There is a great free poster available for downloading from the American Dental Hygienists Association. You can access this at the link below:

http://www.adha.org/resources-docs/2017_daily4_poster.pdf

If you have any questions or would like assistance in promoting the importance of dental hygiene, please feel free to contact me, tblocker@w3ins.com.

*American Academy of Periodontology. Gum Disease and Heart Disease.

Flu Season

September starts the season of flu vaccines. In preparation to prevent this year’s flu epidemic from affecting your workplace, now is the time to start promoting the flu vaccine. Whether your company decides to host an on-site flu clinic or to educate employees on where they can find participating retail pharmacies to get their vaccines, now is the time to start planning.

Many insurance carriers will authorize on-site clinics with a few regulations. You use their participating on-site provider and you must meet specific minimum participation requirements for the event. For workplaces that have multiple locations or remote employees, it may be difficult to plan an on-site clinic but you can still be instrumental in promoting the importance of prevention. Other simple strategies should be communicated to your employees to help them stay healthy and minimize the risk of spreading the flu.

Please feel free to contact me for assistance during this flu season (Trish Blocker, 727-522-7777 ext. 173 tblocker@w3ins.com). Together we can fight the flu one shot at a time.

May is National Mental Health Awareness Month

mental-1831391_960_720Mental health issues are often overlooked by coworkers or swept under the rug by employers. That means many workers are battling these issues alone. One of the most memorable stories I heard during my years in worksite wellness starts with a training class. The instructor was training their employees on a new computer system for a week. She noticed one employee kept to herself, seemed withdrawn and would always be late coming back from lunches and breaks. Normally your first reaction would be to reprimand the employee, but this instructor went above and beyond. She found the employee in the restroom crying and when she approached her and offered to help, the employee said she was fine. After spending a little time with her it was revealed that she was having some family trouble. The stress of the crisis affected her and her work. They found a counselor for her through their EAP and this helped her work through this stress before it became a bigger issue.

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